APPLICATION FOR ENROLLMENT

Why we collect your personal information

As a registered training organisation (RTO), we collect your personal information so we can process and manage your enrolment in a vocational education and training (VET) course with us.

How we use your personal information

We use your personal information to enable us to deliver VET courses to you, and otherwise, as needed, to comply with our obligations as an RTO.

How we disclose your personal information

We may be required by law, under the National Vocational Education and Training Regulator Act 2011 (Cth) (NVETR Act), to disclose the personal information we collect about you to the National Centre for Vocational Education Research Ltd (NCVER). We may also be required to provide personal information to a state training authority which may then disclose that information to NCVER. NCVER is the National VET Data Custodian and is responsible for collecting, managing, analysing and communicating research and statistics about the Australian VET sector.

How NCVER and other bodies handle your personal information

NCVER will collect, hold, use and disclose your personal information in accordance with the law, including the Privacy Act 1988 (Cth) (Privacy Act), the NVETR Act, and the Student Identifiers Regulation 2014. NCVER may use and disclose your personal information for purposes that include populating authenticated VET transcripts; administration of VET; facilitation of statistics and research relating to education, including surveys and data linkage; and understanding the VET market.

NCVER may disclose your personal information to the Australian Government Department of Employment and Workplace Relations (DEWR), other relevant Commonwealth authorities, State and Territory authorities (other than registered training organisations) that deal with matters relating to VET and VET regulators for the purposes for which the legislation above permits.

NCVER may also disclose personal information to persons engaged by NCVER to conduct research on NCVER’s behalf. NCVER does not intend to disclose your personal information to any overseas recipients.

Commonwealth and State and Territory government authorities who deal with or have responsibility for VET also have contracted IT operators that design, build, test, operate, maintain and host a VET data system used to collect and/or store VET data. VET data system operators are subject to a range of strict privacy, security, and confidentiality obligations. Your personal information may be used by VET data system operators to fulfil their contractual obligations, including ensuring that the VET data system is operating properly. VET data system operators and their contractors will be required to abide by the Australian Privacy Principles.

Data submitted through a VET data system may undergo validation and quality assurance checks, which involve checking the submitted data against data held in other information systems, for example, the Unique Student Identifier Registry or the Australian Business Register.

For more information about how NCVER will handle your personal information please refer to NCVER’s Privacy Policy at www.ncver.edu.au/privacy.

DEWR is authorised by law, including the Privacy Act and the NVETR Act, to collect, use and disclose your personal information to fulfil its functions and activities, including:

• administration of VET, such as program administration, regulation, monitoring and evaluation
• facilitation of statistics and research relating to education, including surveys and data linkage
• understanding how the VET market operates for policy, workforce planning and consumer information.

DEWR may be authorised by law to share “public sector data” with third parties, including under the Data Availability and Transparency Act 2022 (Cth) (DAT Act). “Public sector data” is defined in the DAT Act to mean “data lawfully collected, created or held by or on behalf of a Commonwealth body…” and therefore includes any data collected by the department as part of performing VET related functions.

For more information about how DEWR will handle your personal information, please refer to the DEWR VET Privacy Notice at https://www.dewr.gov.au/vet-activity-data/vet-privacy-notice.

Surveys

You may receive a student survey from a government department or an NCVER employee, agent, third party contractor, or another authorised agency. Please note you may opt out of the survey at the time of being contacted.

Contact information

At any time, you may contact Hammond Institute Pty Ltd to:

• • request access to your personal information
• • correct your personal information
• • make a complaint about how your personal information has been handled
• • ask a question about this Privacy Notice.

Student Information and Policies:

Student Handbook:	https://hammond.edu.au/Forms/StudentHandbook.pdf
Complaints and Appeals Policy:	https://hammond.edu.au/Forms/ComplaintsandAppealsPolicy.pdf
Refund Policy:	https://hammond.edu.au/student-refund-policy
Forms and Policies:	https://hammond.edu.au/forms-and-policies/
Online Service Standards:	https://hammond.edu.au/Forms/OnlineServiceStandards.pdf
Course Fees:	https://hammond.edu.au/course_fees/

STUDENT DECLARATION

• I declare that the information I have provided in this enrolment application form is to the best of my knowledge and are true and correct.
• I confirm that I feel confident that I have chosen the right course.
• I acknowledge that I have been provided with all the information regarding the qualification/course that I am enrolling in including but not limited to duration, location, mode of delivery and work placement (if applicable).
• I acknowledge that I am required to obtain the necessary security checks (Police Check, Working with the Children Check) prior to the commencement of work placement in order to successfully complete the course(s) (if relevant).
• I acknowledge that it is my responsibility to read and understand the contents of the student handbook, policies and procedures and timetable and to abide by them
• I acknowledge that I understand and have been provided with information in relation to Credit Transfer and RPL (Recognition of Prior Learning) and that the approval of my application for credit transfer and/or RPL will affect my course duration and fees.
• I acknowledge that Hammond Institute reserves their right to cancel or postpone any course should there be insufficient enrolments and will be refunded in full or in part of any pre-paid fees.
• I acknowledge that I am required to maintain satisfactory progression throughout my course.
• I acknowledge and agree that Hammond Institute will not be liable for any accident or injury which occurs in the course of any course-related excursion and I indemnify Hammond Institute for any loss or damage through any act of negligence from myself.
• I acknowledge that I am responsible to notify Hammond Institute when I decide to withdraw, defer or suspend/cancel enrolment for any reason.
• I acknowledge that Hammond Institute reserves the right to accept or reject this enrolment application at its discretion.
• I acknowledge that I am bound by Hammond Institute’s rules and regulations and any amendments made to the rules and regulations including but not limited to any potential changes in fees during the course.
• I acknowledge that the Institute’s full list of policy that relate to my studies can be found on its website as well as in their reception and that it is my responsibility to fully understand and become familiar with these policies.
• I agree to pay all fees and charges relating to my enrolment.
• I acknowledge that I have read and understood Hammond Institute Access and Equity Policy.
• I acknowledge that I have read and understood Hammond Institute Fee and Refund policy.
• I acknowledge that I have read and understood Hammond Institute Privacy Policy.
• I acknowledge that I have read and understood Hammond Institute Complaints and appeal policy.
• I consent to the collection, use and disclosure of my personal information in accordance with Privacy Notice above.